Job Description

Position Summary
We are seeking a highly organized and proactive Administrative Manager with a minimum of 3 years of management experience supervising at least five employees and 5–7 years of experience as an Executive Assistant. This role oversees daily administrative operations while providing high-level executive support. The ideal candidate will ensure efficient office management, lead a team, and support senior leadership with strategic and administrative initiatives.
This position operates on a hybrid schedule, combining in-office and remote work, and offers eligibility for performance-based bonuses and company profit-sharing programs.
Key Responsibilities
Supervise, mentor, and coordinate the daily activities of 5+ administrative staff members
Plan, organize, and manage overall office operations to ensure efficiency and productivity
Develop and implement administrative policies and procedures to streamline workflow
Oversee budgeting, expense tracking, and resource allocation
Manage vendor relationships, service contracts, and office supply procurement
Manage executive calendars, schedule meetings, and coordinate appointments
Arrange travel accommodations, itineraries, and process expense reports for executives
Draft, edit, and prepare correspondence, presentations, and reports on behalf of leadership
Serve as a primary point of contact between executives and internal/external stakeholders
Coordinate executive meetings, including agenda preparation, meeting materials, and follow-up action items
Maintain confidential records and sensitive information with discretion
Lead process improvement initiatives to enhance operational effectiveness
Monitor project timelines and ensure administrative support aligns with organizational goals
Required Qualifications
Bachelor’s degree in Business Administration, Management, or related field (preferred)
Minimum 3 years of management experience supervising at least 5 employees (required)
5–7 years of experience as an Executive Assistant supporting senior leadership (required)
Strong leadership and team coordination skills
Excellent organizational and multitasking abilities
Advanced proficiency in Microsoft Office Suite and office management software
Strong written and verbal communication skills
Experience managing budgets and tracking expenses
High level of professionalism, discretion, and attention to detail
Compensation & Benefits
Competitive base salary
Performance-based bonus eligibility
Company profit-sharing program
Hybrid work schedule (combination of in-office and remote work)
Comprehensive benefits package (medical, dental, vision, etc.)

Job Tags

Work at office, Remote work

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